Ero sivun ”Kevätkokous 2021” versioiden välillä

Helsinki Hacklabin wikistä
Siirry navigaatioon Siirry hakuun
p (Typo corrections)
 
(11 välissä olevaa versiota toisen käyttäjän tekemänä ei näytetä)
Rivi 20: Rivi 20:
 
'''Key facts'''
 
'''Key facts'''
 
* The place is getting small for us
 
* The place is getting small for us
−
* The expectations in current budget for 2021 is not in line with realized income accumulation, mostly due to unpaid membership fees
+
* The expectations in original budget for 2021 is not in line with realized income accumulation, mostly due to unpaid fees
 +
** The original plan assumed less subletting, so the gap can be compensated by changing this for example
 
* Our current rental contract is fixed term
 
* Our current rental contract is fixed term
−
** First possible moment of termination on our behalf is on 1st March 2022 (tarkasta!), with three months period of validity following
+
** First possible moment of termination on our behalf is on 31st March 2022, with three months period of validity following
−
** This means, that the '''earliest moment of moving out is on 1st July 2022''' (tarkasta!)
+
** This means, that the '''earliest moment of leaving the place on 30th July 2022'''
 
** If we do not make any move, our current contract continues as open-ended
 
** If we do not make any move, our current contract continues as open-ended
 
* Upstairs rental contract can be terminated with only one month notice time
 
* Upstairs rental contract can be terminated with only one month notice time
 
* Ai4 has terminted their upstairs subletting contract recently, they're leaving in June 2021
 
* Ai4 has terminted their upstairs subletting contract recently, they're leaving in June 2021
−
* Ripawood's subleting contract has three months of notice time, if the termination is initiated by us
+
* Woodworker's subletting contract has three months of notice time, if the termination is initiated by us
−
* In total, there is about 14 months of time for us in Takkatie 18 in minimum or more if we want to continue there
+
* In total, there is about 13 months of time for us in Takkatie 18 in minimum or more if we want to continue there
−
** If choosing to move out, terminating Ripawood's contract immediatedly means 14 months of extra space use for us, minus three months of notice time = 11, minus the use downtime for preparations for moving out
+
** If choosing to move out, terminating Woodworker's contract immediatedly means 13 months of extra space use for us, minus three months of notice time = 10, minus the use downtime for preparations for moving out
  
 
'''More of less speculative thoughts'''
 
'''More of less speculative thoughts'''
−
* Moving out would cost us 30k-50k€ depending on multiple factors, or even more unless we find a place that is more suitable for immediate use without excessive modifications
+
* Moving out would cost us 30k–50k€ depending on multiple factors, or even more unless we find a place that is more suitable for immediate use without extensive modifications
 
* The market for small industry properties for rent is looking quite good right now for buyer, but this might change after lifting corona restrictions
 
* The market for small industry properties for rent is looking quite good right now for buyer, but this might change after lifting corona restrictions
 
* We are limited in our possibilities in moving too far away from our current area, to minimize risks of people deciding to quit because of travel time
 
* We are limited in our possibilities in moving too far away from our current area, to minimize risks of people deciding to quit because of travel time
Rivi 39: Rivi 40:
  
 
'''What we need to decide'''
 
'''What we need to decide'''
−
* The budgeting plan for 2021 nees to extend to anticipation of first half of 2022
+
* The budgeting plan for 2021 needs to extend to anticipation of first half of 2022
 
* '''Do we want to start taking steps in moving out from Takkatie 18?'''
 
* '''Do we want to start taking steps in moving out from Takkatie 18?'''
 
* What does it require from finances planning right now: '''what is the situation we are looking for in terms of money in waiting of summer 2022'''?
 
* What does it require from finances planning right now: '''what is the situation we are looking for in terms of money in waiting of summer 2022'''?
Rivi 58: Rivi 59:
  
 
'''The numbers'''
 
'''The numbers'''
 +
 +
Sorry! The table might be difficult to read.
 +
The treasurer will explain these calculations in the meeting!
 +
 +
Scenario 1:
 +
* Upstairs and downstairs in use the whole year
 +
* Less income from member fees expected
 +
* Subletting
 +
** Woodworker stays for 2021
 +
** Upstairs, one room sublet for 2021
 +
 +
Scenario 2:
 +
* Start to build transition fund
 +
* Less income from member fees expected
 +
* Upstairs contract is terminated so that second half of 2021 it is not in our use anymore
 +
* Subletting
 +
** Woodworker stays for 2021
 +
 +
Scenario 3:
 +
* Same as scenario 2, but Woodworker's contract is terminated
 +
* Expect income to fall by ~ 7 000
 +
 +
{| class="wikitable"
 +
|-
 +
! <br />
 +
! <br />
 +
! <br />
 +
! <br />
 +
! <br />
 +
! <br />
 +
! <br />
 +
! <br />
 +
! <br />
 +
! <br />
 +
! <br />
 +
! <br />
 +
|-
 +
| <br />
 +
| <br />
 +
| <br />
 +
| <br />
 +
| <br />
 +
| <br />
 +
| <br />
 +
| <br />
 +
| <br />
 +
| <br />
 +
| <br />
 +
| <br />
 +
|-
 +
| <br />
 +
| <br />
 +
| <br />
 +
| <br />Income and expenses 2021
 +
| <br />
 +
| <br />
 +
| <br />
 +
| <br />
 +
| <br />
 +
| <br />
 +
| <br />NOTICE 2022!
 +
| <br />
 +
|-
 +
| <br />
 +
| <br />Income
 +
| <br />
 +
| <br />
 +
| <br />Original
 +
| <br />Expected 2021/5
 +
| <br />x times
 +
| <br />Original
 +
| <br />Expected 2021/5 scenario 1
 +
| <br />Expected 2021/5 scenario 2
 +
| <br />The first half of 2022
 +
| <br />
 +
|-
 +
| <br />
 +
| <br />
 +
| <br />
 +
| <br />Membertship fees / year
 +
| <br />410
 +
| <br />375
 +
| <br />42
 +
| <br />17 220
 +
| <br />15 750
 +
| <br />15 750
 +
| <br />18 942
 +
| <br />
 +
|-
 +
| <br />
 +
| <br />
 +
| <br />
 +
| <br />Key member fees / months * 12
 +
| <br />120
 +
| <br />105
 +
| <br />30
 +
| <br />43 200
 +
| <br />37 800
 +
| <br />37 800
 +
| <br />23 760
 +
| <br />
 +
|-
 +
| <br />
 +
| <br />
 +
| <br />
 +
| <br />Subletting
 +
| <br />
 +
| <br />
 +
| <br />
 +
| <br />5 000
 +
| <br />10 080
 +
| <br />8 640
 +
| <br />3 600
 +
| <br />
 +
|-
 +
| <br />
 +
| <br />
 +
| <br />
 +
| <br />Deposit for rent
 +
| <br />
 +
| <br />
 +
| <br />
 +
| <br />
 +
| <br />
 +
| <br />2 400
 +
| <br />
 +
| <br />
 +
|-
 +
| <br />
 +
| <br />
 +
| <br />
 +
| <br />In total
 +
| <br />
 +
| <br />
 +
| <br />
 +
| <br />65 420
 +
| <br />63 630
 +
| <br />64 590
 +
| <br />46 302
 +
| <br />
 +
|-
 +
| <br />
 +
| <br />
 +
| <br />
 +
| <br />
 +
| <br />
 +
| <br />
 +
| <br />
 +
| <br />
 +
| <br />
 +
| <br />
 +
| <br />
 +
| <br />
 +
|-
 +
| <br />
 +
| <br />Expenses
 +
| <br />
 +
| <br />
 +
| <br />
 +
| <br />
 +
| <br />
 +
| <br />
 +
| <br />
 +
| <br />
 +
| <br />
 +
| <br />
 +
|-
 +
| <br />
 +
| <br />
 +
| <br />Rent
 +
| <br />
 +
| <br />
 +
| <br />
 +
| <br />
 +
| <br />
 +
| <br />
 +
| <br />
 +
| <br />
 +
| <br />
 +
|-
 +
| <br />
 +
| <br />
 +
| <br />
 +
| <br />downstairs
 +
| <br />3 000
 +
| <br />
 +
| <br />12
 +
| <br />36 000
 +
| <br />36 000
 +
| <br />36 000
 +
| <br />18 000
 +
| <br />
 +
|-
 +
| <br />
 +
| <br />
 +
| <br />
 +
| <br />upstairs
 +
| <br />1 200
 +
| <br />
 +
| <br />12
 +
| <br />14 400
 +
| <br />14 400
 +
| <br />7 200
 +
| <br />
 +
| <br />
 +
|-
 +
| <br />
 +
| <br />
 +
| <br />Changing expenses
 +
| <br />
 +
| <br />
 +
| <br />
 +
| <br />
 +
| <br />
 +
| <br />
 +
| <br />
 +
| <br />
 +
| <br />
 +
|-
 +
| <br />
 +
| <br />
 +
| <br />
 +
| <br />Metal work rooms
 +
| <br />
 +
| <br />
 +
| <br />
 +
| <br />3 000
 +
| <br />2 000
 +
| <br />2 500
 +
| <br />750
 +
| <br />
 +
|-
 +
| <br />
 +
| <br />
 +
| <br />
 +
| <br />Woodworking rooms
 +
| <br />
 +
| <br />
 +
| <br />
 +
| <br />3 000
 +
| <br />2 000
 +
| <br />2 500
 +
| <br />750
 +
| <br />
 +
|-
 +
| <br />
 +
| <br />
 +
| <br />
 +
| <br />Other rooms
 +
| <br />
 +
| <br />
 +
| <br />
 +
| <br />900
 +
| <br />900
 +
| <br />500
 +
| <br />750
 +
| <br />
 +
|-
 +
| <br />
 +
| <br />
 +
| <br />
 +
| <br />Materials etc.
 +
| <br />
 +
| <br />
 +
| <br />
 +
| <br />1 000
 +
| <br />1 000
 +
| <br />500
 +
| <br />750
 +
| <br />
 +
|-
 +
| <br />
 +
| <br />
 +
| <br />Fixed expenses
 +
| <br />
 +
| <br />
 +
| <br />
 +
| <br />
 +
| <br />
 +
| <br />
 +
| <br />
 +
| <br />
 +
| <br />
 +
|-
 +
| <br />
 +
| <br />
 +
| <br />
 +
| <br />Cleaning
 +
| <br />250
 +
| <br />
 +
| <br />12
 +
| <br />3 000
 +
| <br />3 000
 +
| <br />3 000
 +
| <br />1 500
 +
| <br />
 +
|-
 +
| <br />
 +
| <br />
 +
| <br />
 +
| <br />Waste
 +
| <br />
 +
| <br />
 +
| <br />
 +
| <br />1 000
 +
| <br />1 000
 +
| <br />1 000
 +
| <br />500
 +
| <br />
 +
|-
 +
| <br />
 +
| <br />
 +
| <br />
 +
| <br />Internet
 +
| <br />
 +
| <br />
 +
| <br />
 +
| <br />500
 +
| <br />500
 +
| <br />500
 +
| <br />250
 +
| <br />
 +
|-
 +
| <br />
 +
| <br />
 +
| <br />
 +
| <br />Service fees
 +
| <br />
 +
| <br />
 +
| <br />
 +
| <br />700
 +
| <br />700
 +
| <br />700
 +
| <br />350
 +
| <br />
 +
|-
 +
| <br />
 +
| <br />
 +
| <br />
 +
| <br />Insurance
 +
| <br />
 +
| <br />
 +
| <br />
 +
| <br />300
 +
| <br />300
 +
| <br />300
 +
| <br />150
 +
| <br />
 +
|-
 +
| <br />
 +
| <br />
 +
| <br />
 +
| <br />General expenses
 +
| <br />
 +
| <br />
 +
| <br />
 +
| <br />1620
 +
| <br />1620
 +
| <br />1620
 +
| <br />810
 +
| <br />
 +
|-
 +
| <br />
 +
| <br />
 +
| <br />
 +
| <br />
 +
| <br />
 +
| <br />
 +
| <br />
 +
| <br />
 +
| <br />
 +
| <br />
 +
| <br />
 +
| <br />
 +
|-
 +
| <br />
 +
| <br />
 +
| <br />
 +
| <br />In total
 +
| <br />
 +
| <br />
 +
| <br />
 +
| <br />65 420
 +
| <br />63 420
 +
| <br />56 320
 +
| <br />24 560
 +
| <br />
 +
|-
 +
| <br />
 +
| <br />
 +
| <br />
 +
| <br />
 +
| <br />
 +
| <br />
 +
| <br />
 +
| <br />
 +
| <br />
 +
| <br />
 +
| <br />
 +
| <br />
 +
|-
 +
| <br />
 +
| <br />Rahastointi
 +
| <br />
 +
| <br />
 +
| <br />
 +
| <br />
 +
| <br />
 +
| <br />
 +
| <br />
 +
| <br />
 +
| <br />
 +
| <br />
 +
|-
 +
| <br />
 +
| <br />
 +
| <br />Transition fund
 +
| <br />
 +
| <br />
 +
| <br />
 +
| <br />
 +
| <br />
 +
| <br />
 +
| <br />
 +
| <br />
 +
| <br />Transition fund in total
 +
|-
 +
| <br />
 +
| <br />
 +
| <br />
 +
| <br />What can be put aside from changing expenses
 +
| <br />
 +
| <br />
 +
| <br />
 +
| <br />0
 +
| <br />210
 +
| <br />8 270
 +
| <br />21 742
 +
| <br />30 012
 +
|-
 +
| <br />
 +
| <br />
 +
| <br />
 +
| <br />
 +
| <br />
 +
| <br />
 +
| <br />
 +
| <br />
 +
| <br />
 +
| <br />
 +
| <br />
 +
| <br />
 +
 +
|}

Nykyinen versio 22. toukokuuta 2021 kello 13.44

Meeting agenda

  1. the opening of the meeting
  2. choosing a chairperson, a secretary, two inspectors of the proceedings and when needed, two vote counters
  3. the legality and decision-making power of the meeting are stated
  4. the procedures of the meeting are accepted
  5. the financial report, the annual report and the statement of the auditors are presented
  6. the ratification of the financial report and freedom of responsibility for the board and other responsible persons are decided
  7. other topics mentioned in the call for meeting are discussed
    1. re-evaluation of income and expenses for 2021

Annual report 2020

Toimintakertomus vuodesta 2020 (in Finnish)

Additions and edits in the document are welcome

Income and expenses for 2021

Key facts

  • The place is getting small for us
  • The expectations in original budget for 2021 is not in line with realized income accumulation, mostly due to unpaid fees
    • The original plan assumed less subletting, so the gap can be compensated by changing this for example
  • Our current rental contract is fixed term
    • First possible moment of termination on our behalf is on 31st March 2022, with three months period of validity following
    • This means, that the earliest moment of leaving the place on 30th July 2022
    • If we do not make any move, our current contract continues as open-ended
  • Upstairs rental contract can be terminated with only one month notice time
  • Ai4 has terminted their upstairs subletting contract recently, they're leaving in June 2021
  • Woodworker's subletting contract has three months of notice time, if the termination is initiated by us
  • In total, there is about 13 months of time for us in Takkatie 18 in minimum or more if we want to continue there
    • If choosing to move out, terminating Woodworker's contract immediatedly means 13 months of extra space use for us, minus three months of notice time = 10, minus the use downtime for preparations for moving out

More of less speculative thoughts

  • Moving out would cost us 30k–50k€ depending on multiple factors, or even more unless we find a place that is more suitable for immediate use without extensive modifications
  • The market for small industry properties for rent is looking quite good right now for buyer, but this might change after lifting corona restrictions
  • We are limited in our possibilities in moving too far away from our current area, to minimize risks of people deciding to quit because of travel time
  • We need to be accessible with public transport no matter where we are
  • Buildings that are most usable for our needs are located close to Kehä I from east to west

What we need to decide

  • The budgeting plan for 2021 needs to extend to anticipation of first half of 2022
  • Do we want to start taking steps in moving out from Takkatie 18?
  • What does it require from finances planning right now: what is the situation we are looking for in terms of money in waiting of summer 2022?
  • Make a budget that is in line with the possibility of moving out
  • What wishes and plans we still hope from Takkatie 18 before of a possible move?

The aim for saving for 2022

  • Can we start building a transition fund that can cover some of the expenses that follow from moving out, if we decide so?
  • Start minimizing costs?
  • Try to keep income flow high?
  • Allow new changes in Takkatie 18 in expense of a more limited 2022 war budget?
  • Focus in possibilities we have now, or prefer saving for the next year?

What we want to do with Takkatie 18 in 2021 and 2022, if we wish to move?

  • Stop improvements, modifications and leave the place as it is for now?
  • Find ways to make use of the place for a growing demand?
  • Plan all changes so that they are done keeping the possible move in mind, such as placing heavy machinery closer to the loading door?

The numbers

Sorry! The table might be difficult to read. The treasurer will explain these calculations in the meeting!

Scenario 1:

  • Upstairs and downstairs in use the whole year
  • Less income from member fees expected
  • Subletting
    • Woodworker stays for 2021
    • Upstairs, one room sublet for 2021

Scenario 2:

  • Start to build transition fund
  • Less income from member fees expected
  • Upstairs contract is terminated so that second half of 2021 it is not in our use anymore
  • Subletting
    • Woodworker stays for 2021

Scenario 3:

  • Same as scenario 2, but Woodworker's contract is terminated
  • Expect income to fall by ~ 7 000


























Income and expenses 2021






NOTICE 2022!


Income


Original
Expected 2021/5
x times
Original
Expected 2021/5 scenario 1
Expected 2021/5 scenario 2
The first half of 2022




Membertship fees / year
410
375
42
17 220
15 750
15 750
18 942




Key member fees / months * 12
120
105
30
43 200
37 800
37 800
23 760




Subletting



5 000
10 080
8 640
3 600




Deposit for rent





2 400





In total



65 420
63 630
64 590
46 302














Expenses












Rent












downstairs
3 000

12
36 000
36 000
36 000
18 000




upstairs
1 200

12
14 400
14 400
7 200




Changing expenses












Metal work rooms



3 000
2 000
2 500
750




Woodworking rooms



3 000
2 000
2 500
750




Other rooms



900
900
500
750




Materials etc.



1 000
1 000
500
750



Fixed expenses












Cleaning
250

12
3 000
3 000
3 000
1 500




Waste



1 000
1 000
1 000
500




Internet



500
500
500
250




Service fees



700
700
700
350




Insurance



300
300
300
150




General expenses



1620
1620
1620
810
















In total



65 420
63 420
56 320
24 560














Rahastointi












Transition fund








Transition fund in total




What can be put aside from changing expenses



0
210
8 270
21 742
30 012












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